The South African Centre for the Fourth Industrial Revolution (C4IR) is committed to safeguarding your privacy and ensuring that you continue to trust the C4IR with your personal information. When you interact with us, you may share personal information that allows us to identify you as an individual (e.g., name, email address, address, telephone number, etc.). This is known as “personal information”.
This Privacy Notice applies where the C4IR is acting as a responsible party with respect to the personal information that it collects about you as a visitor to our websites and as a user of the C4IR platforms and/or services, in other words, where the C4IR determines the purposes and means of the processing of your personal information.
Scope and acceptance of this Privacy Notice
The C4IR has developed this Privacy Notice to describe how and what type of personal information will be collected from users of the C4IR websites and/or platforms and the purposes, for which the C4IR may collect, process, share or disclose the personal information.
By using the C4IR websites, platforms, mobile apps, text messaging programs or through the C4IR branded pages or applications on third-party social networks (e.g., Facebook) (“C4IR Site”) or by giving us your personal information when registering for events or other services, you accept the collecting and processing of your personal information as described in this Privacy Notice. If you do not agree to this Privacy Notice, please do not use the C4IR Site or give us any personal information.
This Privacy Notice applies to any information obtained by the C4IR through your use of the C4IR Sites. It is not applicable to any websites controlled by third parties not affiliated with the C4IR that the C4IR Site may link to (“Third Party Sites”). Please review the privacy statements of each of these Third-Party Sites as the C4IR is not responsible for and has no influence on the content or the privacy practices of Third-Party Sites.
The C4IR reserves the right to make changes to this Privacy Notice at any time. We encourage you to regularly review this Privacy Notice to make sure you are aware of any changes and how your personal information may be used.
What information do we collect and for what purposes?
When you visit the C4IR Sites, our web server automatically records details about your visit: for example, your IP address, the website from which you visit us, the type of browser software used the C4IR Site pages that you visit including the date and the duration of your visit. Please see our Cookie Notice for information on these technologies and your rights in relation to them (See section 5).
In addition, we process personal information that you provide through the C4IR Sites, for example, when you enter personal details (e.g., name, gender, address, email address, phone/fax number) on a registration page or if you sign up for an email newsletter.
The C4IR may use the personal information that you provide to us with your consent for a specified purpose or when you interact with the C4IR Sites or we may process your information if we have legal basis, namely, with regards to your registration to C4IR events or your request of C4IR services.
The C4IR public websites are the external-facing platforms for public engagement with the C4IR and provide insights into C4IR activities, initiatives, projects and roadmaps. The public websites also provide other services such as a blog, articles of general interest and livestreaming services of sessions and events during the said events and sessions. C4IR public websites may also contain links or login options that connect to TopLink.
The public website uses third party cookies for analytics (Google Analytics, Chartbeat, Parse.ly and Mixpanel) to track common metrics such as platform engagement, concurrent users, maximum number of users, time spent on a page, etc. Any use of such analytics cookies is to improve your user experience and provide the C4IR with valuable information to help the C4IR to better tailor our services to our partners, members, constituents and participants.
Children’s personal information
The C4IR does not knowingly solicit or collect personal information from children below the age of 18. If the C4IR discovers that it has accidentally collected personal information from a child below the age of 18, it will remove that child’s personal information from its records as soon as reasonably possible. However, the C4IR may collect personal information about children below the age of 18 years if authorised by the holder of parental responsibility over the child.
How do we share personal information?
We do not share your personal information with any third party that intends to use it for direct marketing purposes unless you have provided specific consent in relation to this.
The C4IR may share your personal information with third parties for other purposes, but only in the following circumstances:
With your consent
We will share personal information with third parties outside of the C4IR when we have your consent to do so. We require explicit opt-in consent for the sharing of any sensitive personal information.
For legitimate interests
We will share personal information based on legitimate interests as, for example, when you register for one of our events, except where such interests are overridden by your interests or fundamental rights, in which case we will request your explicit consent.
For processing of C4IR’s offices in other regions
We provide your personal information to the C4IR’s offices in other regions for legitimate business purposes, on a “need-to-know” basis, based on our instructions and in compliance with our Privacy Notice and any other appropriate confidentiality and security measures.
For external processing (service providers)
We may engage service providers, agents or contractors to provide services on our behalf, including to administer C4IR Sites and services available to you. These third parties may come to access or otherwise process your personal information in the course of providing these services.
The C4IR requires such third parties, who may be based outside the country from which you have accessed the C4IR Site or service, to comply with all relevant information protection laws and security requirements in relation to your personal information, usually by way of a written agreement.
Compliance with laws
We will share personal information with third parties outside of the C4IR that access, use, preserve or disclose of the personal information is reasonably necessary to:
A cookie is a small piece of information that a web server asks the user’s browser to store on the user’s local computer, and then later their browser presents this information to the web server. In its simplest form, a cookie is an identifying number.
What type of cookies do we use?
We use two types of cookies on C4IR Sites: persistent cookies and session cookies. A persistent cookie helps us recognize you as an existing user, so it’s easier to return to C4IR Sites or interact with our services without signing in again. In the event you sign up to one of our platforms, a persistent cookie stays in your browser and will be read by the service when you return to one of our sites. Session cookies only last as long as the session (usually the current visit to a website or a browser session).
The C4IR does not know the identity of a person based on the ID. The cookies used by the C4IR do not contain any personal information about you nor are they used to look up your personal information. Even if you have entered personal information about yourself in one of the C4IR’s registration forms, the C4IR does not relate that information to the cookie information.
How do we store or transfer your information?
The C4IR has offices and facilities in South Africa. The hosting facilities for our websites and C4IR Custom Platforms are situated in South Africa.
When transferring personal information internationally, we make sure that we comply with applicable laws and regulations, for example, by entering into agreements that will ensure that the recipients of your information maintain an adequate level of information protection.
Security of personal information
The C4IR is committed to protecting the security of your personal information. Any information provided to the C4IR by you is handled with due care and security and will not be used in ways other than as set forth in this Privacy Notice, or in any site/area-specific policies, or in ways to which users have not explicitly consented. The C4IR employs a range of technologies and security measures to protect the information maintained on C4IR systems from loss, misuse, unauthorized access or disclosure, alteration or destruction.
However, since the internet is not a 100% secure environment, the C4IR cannot ensure nor guarantee the security of any information that the user may transmit to C4IR Sites. There is no guarantee that information may not be accessed, disclosed, altered or destroyed by breach of any of the C4IR’s physical, technical or managerial safeguards.
All C4IR employees who have access to and are associated with the processing of personal information are obliged to respect the confidentiality of all such personal information.
How long do we retain personal information?
The C4IR will retain your personal information for the period necessary to fulfil the purposes outlined in this Privacy Notice and/or as long we require the personal information to provide you with the C4IR services or products you requested, unless a longer retention period is required to comply with our legal obligations, resolve disputes and enforce our agreements.
How can you access your information or contact us?
You have a right to request access to your personal information. You may send us a request for access, provision of such information will be subject to the supply of appropriate evidence of your identity. You also have the right to request that the C4IR corrects any inaccuracies in your personal information.
You have the right to opt out of receiving marketing communications or any other information from the C4IR or about C4IR events and can do so by (a) following the instructions for opt-out in the relevant marketing communication or (b) by contacting us at email@example.com and SAC4IR@csir.co.za.